A pay advance is requested only when an employee has not received all the wages they are due on a specific payday. It is not an advance on future earnings. It is considered a “loan” on the amount of money due to the employee and will be recovered from the employee’s next paycheck.
Request for a pay advance check can be submitted any time during the week of payday, but the Working Fund will not process the request until payday. Request a pay advance no later than Day 10 of the current pay period to ensure it is recovered from the next paycheck (Day 9 in an accelerated pay period).
The maximum amount that can be requested is 60% of the gross amount due to the employee. The ‘live’ pay advance check is untaxed.
Pay advance requests must be sent to Payroll Services by 1:00 pm on Day 10 (Day 9 in an accelerated pay period).
- When the employee did not sign the time sheet
- When the supervisor did not approve a time sheet by the deadline
- When it is the last pay for the employee
- When it is for overtime only
- Non-standard one-time payment
- Make sure the employee has an approved PHR appointment and appointment dates cover the pay period for which the advance is requested.
- Make sure any time entry/timesheet changes are approved by the supervisor.
- Complete the Pay Advance & Recovery form found on the UHR Website for 60% of the gross amount.
- Amount should be in whole dollars
- Employee must sign the form
- Create appropriate type of pay adjustment for 100% of the gross amount due the employee.
- Email the completed form to Payroll Services at payrollservices@umd.edu by the deadline:
- Pay Advance & Recovery form
- PHR screenshot of the pay adjustment showing 100% of the gross amount due the employee