- All non-employee travel reimbursement requests and documents should be sent to the APnonemployeetravel@umd.edu email box.
- AP cannot process travel reimbursements without a vendor number. Please create a vendor for each traveler and include it and the trip number in the subject line of the AP Non-Employee Travel email address.
- Please include the Approved Travel Expense Statement (TES) that says, "Approved by" at the bottom of the document. AP cannot accept or process a "Draft", "Active" or "New" document.
- The subject of the email should contain the KFS Vendor Number AND the Trip Number
- The Travel Expense Statement must be attached to the email and contain the following:
- Last four digits of the Traveler’s social security number
- Address
- Department Name
- TES contact information (full name and email address)
- Departure and Return Dates
- Origin and Destination
- Trip Purpose
- Detailed Travel Expenses (with cost codes, KFS account numbers, object codes, and amounts)
- The supplemental documents should contain a receipt to support each amount listed on the travel expense statement
- Signed Traveler Attestation
Note: Receipts over one year old cannot be reimbursed by the University.