Accounting Guidelines

View resources on accounting guidelines, including those for inventory control, capitalization, and non-capital asset management. 

Inventory Control Procedure - Sensitive Analysis

Inventory Control reviews and approves requisitions to ensure accuracy and completeness of the asset data captured. View details of the updated approval procedures of requisition here. 

Inventory Control Procedure

Capitalization Policy

Policy for capitalization and inventory control ensures compliance with generally accepted accounting principles and prudent financial management. Access the policy here. 

Capitalization Policy

Guidelines for Funding Facility Projects

The attached Guidelines for Funding Facility Projects and sample MOU are designed to ensure that the responsibility for funding facility projects is identified in writing by MOU in advance of project start.  The guidelines also require all parties to approve all changes in budget as the project proceeds.  Project accounts will no longer be set up without a signed MOU.


Facility Funding Guidelines

Funding MOU Boilerplate

DNCA is defined as any device that stores and processes data with a purchase price under $5,000. In particular, due to the data they contain, DNCAs are a theft risk, and therefore these guidelines are established to address loss prevention and data security. Purchases of any DNCA must follow these guidelines, even if the  acquisition cost is minimal. 

DNCA are defined as:

Desktop computers

Laptop computers


Cell phones

Servers (under $5,000)

Non-Capital Assets are defined as assets having an acquisition unit cost between $1,000 and $4,999.99, and any firearms regardless of the cost. NCAs must have a useful life of greater than one year.