Calendar for FY 23 working budget schedule - updated February 3, 2022.
To download a copy of the calendar, click here.
| DAY | DATE | TIME | WORKING BUDGET PHASE |
|---|---|---|---|
| Friday | January 21 | Divisions will receive security access instructions for their FY23 Working Budget BPM users from their Budget Analyst. | |
| Friday | February 4 | 5:00 PM | Campus users return to Budget Office user access sheets. |
| Early February | 5:00 PM | Send Communication to Divisions explaining the COLA, Merit, and bonus and the vacancy factor with data for them to review. | |
| Monday | February 28 | Budget 101 training will be made available to the campus via pre-recorded video on the Budget Office and Finance webpages. Announce to users where this is available. | |
| Friday | March 11 | 12:00 Noon | Last day to request new accounts or account modifications in order to be processed for the freeze data for Working Budget Phase I. |
| Friday | March 11 | 12:00 Noon | Last day to process KFS Future Year Only Budget Amendments prior to freeze of Live Budget data for BPM Working Budget (due by Noon). After this date, future year budget amendments should be made in BPM. |
| Monday-Wednesday | March 21-22 | Spring Break | |
| Monday | March 28 | 8:00 AM | Open BPM Phase I. Budget System open to Divisions and Colleges to begin budgeting OPERATING activity ONLY. |
| Tuesday | April 5 | 5:00 PM | Last day for approved updates to PHR prior to freeze of data for BPM Working Budget. Appointments that expire on or before 6/30/22 will not be included in BPM WB. Future-dated appointment changes--effective on or before June 30 for 12-month employees, and effective on or before Pay Period 04 (beginning August 8) for academic year faculty--will be included in the FY23 Working Budget System. |
| Monday | April 11 | 8:00 AM | Close BPM Phase I. Remove access for Divisions and Colleges. |
| Monday | April 11 | System Development moves current salaries from PHR extract to BPM. | |
| Tuesday | April 12 | Budget Office staff to pilot training to campus users on navigation and functionality of the Budget System. | |
| Tuesday | April 19 | Budget Office staff to continue training new campus users on navigation and functionality of the Budget System. | |
| Tuesday | April 19 | 12:00 Noon | BPM Phase II Open. Budget System open to Divisions and Colleges for budgeting and salary setting. The Budget Office sends out tracking control sheets to Colleges. |
| Wednesday | April 27 | 12:00 Noon | Budget System open to Departmental users for budgeting and salary setting. |
| Wednesday | May 11 | 12:00 PM | Budget System closed to Departmental users salary setting (Departmental users still permitted to budget). |
| Tuesday | May 24 | 5:00 PM | BPM Phase II Close. Budget System closed to Divisions and Colleges for salary setting and budgeting. (Budget Office still permitted to make salary and budget edits) |
| Monday | June 27 | 11:00 PM | Last day for units to make payroll corrections in PHR for July 1 salaries and funding/account. |
| Friday | August 19 | 12:00 PM | FY23 BPM Working Budget loaded into KFS for August month end. |