Working Budget Calendar

Calendar for FY 23 working budget schedule - updated February 3, 2022.

To download a copy of the calendar, click here.

DAY DATE TIME WORKING BUDGET PHASE
Friday January 21   Divisions will receive security access instructions for their FY23 Working Budget BPM users from their Budget Analyst.
Friday February 4 5:00 PM Campus users return to Budget Office user access sheets.
  Early February 5:00 PM Send Communication to Divisions explaining the COLA, Merit, and bonus and the vacancy factor with data for them to review.
Monday February 28   Budget 101 training will be made available to the campus via pre-recorded video on the Budget Office and Finance webpages. Announce to users where this is available.
Friday March 11 12:00 Noon Last day to request new accounts or account modifications in order to be processed for the freeze data for Working Budget Phase I.
Friday March 11 12:00 Noon Last day to process KFS Future Year Only Budget Amendments prior to freeze of Live Budget data for BPM Working Budget (due by Noon). After this date, future year budget amendments should be made in BPM.
Monday-Wednesday March 21-22   Spring Break
Monday March 28 8:00 AM Open BPM Phase I. Budget System open to Divisions and Colleges to begin budgeting OPERATING activity ONLY.
Tuesday April 5 5:00 PM Last day for approved updates to PHR prior to freeze of data for BPM Working Budget. Appointments that expire on or before 6/30/22 will not be included in BPM WB. Future-dated appointment changes--effective on or before June 30 for 12-month employees, and effective on or before Pay Period 04 (beginning August 8) for academic year faculty--will be included in the FY23 Working Budget System.
Monday April 11 8:00 AM Close BPM Phase I. Remove access for Divisions and Colleges.
Monday April 11   System Development moves current salaries from PHR extract to BPM.
Tuesday April 12   Budget Office staff to pilot training to campus users on navigation and functionality of the Budget System.
Tuesday April 19   Budget Office staff to continue training new campus users on navigation and functionality of the Budget System.
Tuesday April 19 12:00 Noon BPM Phase II Open. Budget System open to Divisions and Colleges for budgeting and salary setting. The Budget Office sends out tracking control sheets to Colleges.
Wednesday April 27 12:00 Noon Budget System open to Departmental users for budgeting and salary setting.
Wednesday May 11 12:00 PM Budget System closed to Departmental users salary setting (Departmental users still permitted to budget).
Tuesday May 24 5:00 PM BPM Phase II Close. Budget System closed to Divisions and Colleges for salary setting and budgeting. (Budget Office still permitted to make salary and budget edits)
Monday June 27 11:00 PM Last day for units to make payroll corrections in PHR for July 1 salaries and funding/account.
Friday August 19 12:00 PM FY23 BPM Working Budget loaded into KFS for August month end.