Working Budget Calendar

Calendar for FY 21 working budget schedule - updated May 7, 2020.

February 17   Divisions will receive security access instructions for their FY 21 Working Budget BPM users from their Budget Analyst.
February 28 5:00 PM Divisions return to Budget Office user access sheets.
March 2 8:00 AM Budget 101 training will be made available to the campus via pre-recorded video on the Budget Office and Finance webpages.
March 6 12:00 Noon Last day to request new accounts or account modifications in order to be processed for the freeze data for Working Budget Phase I.
March 6 12:00 Noon Last day to process KFS Future Year Only Budget Amendments prior to freeze of Live Budget data for BPM Working Budget (due by Noon). After this date, future year budget adjustments should be made in BPM.
March 16-17   Spring Break

March 27

12:00 Noon

Open BPM Phase I. Budget System open to Divisions and Colleges to begin budgeting OPERATING activity ONLY.

April 7

5:00 PM

Last day for approved updates to PHR prior to freeze of data for BPM Working Budget. Appointments that expire on or before 6/30/20 will not be included in BPM WB. Future-dated appointment changes--effective on or before June 30 for 12-month employees, and effective on or before Pay Period 04 (beginning August 2) for academic year faculty--will be included in the FY 21 Working Budget System.

April 10

5:00 PM

Close BPM Phase I. Remove access for Divisions and Colleges.

April 17   Budget Office staff to pilot training to campus users on navigation and functionality of the Budget System.
April 21   Budget Office staff to begin training campus users on navigation and functionality of the Budget System.
April 23   Budget Office staff to continue training campus users on navigation and functionality of the Budget System.
April 27 12:00 Noon BPM Phase II Open. Budget System open to Divisions and Colleges. Budget Office send out tracking control sheets to Colleges.
May 4 12:00 Noon Budget system opened to departmental users.

May 21

5:00 PM

Budget System closed to Departmental users salary setting (Departmental users still permitted to budget).

June 3

5:00 PM

BPM Phase II Close. Budget System closed to Divisions and Colleges for salary setting and budgeting. 

June 12 12:00 Noon BPM Phase III Open. Budget System open to all users for budgeting (No salary setting for any users).

June 29

11:00 PM

Last day for units to make payroll corrections in PHR for July 1 salaries and funding/account.
TBD TBD Phase III Closes. Budget System closed to all users for Budgeting. Tracking control sheets due to Budget Office.

August

 

Budget Office loads working budget into KFS.