Calendar for FY 24 working budget schedule - updated February 27, 2023.
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| DAY | DATE | TIME | WORKING BUDGET PHASE |
|---|---|---|---|
| Friday | February 17 | Divisions will receive security access instructions for their FY24 Working Budget BPM users from their Budget Analyst. | |
| Monday | February 27 | 5:00 PM | Campus users return to Budget Office user access sheets. |
| Tuesday | February 28 | Budget 101 training will be made available to the campus via pre-recorded video on the Budget Office and Finance webpages. Announce to users where this is available. | |
| Thursday | March 2 | Send communication to Divisions explaining the November COLA and fringe funding with data for them to review. | |
| Friday | March 10 | 12:00 Noon | Last day to request new accounts or account modifications in order to be processed for the freeze data for Working Budget Phase I. |
| Friday | March 10 | 12:00 Noon | Last day to process KFS Future Year Only Budget Amendments prior to freeze of Live Budget data for BPM Working Budget (due by Noon). After this date, future year budget amendments should be made in BPM. |
| Monday-Wednesday | March 20-22 | Spring Break | |
| Monday | March 27 | 8:00 AM | Open BPM Phase I. Budget System open to Divisions and Colleges to begin budgeting OPERATING activity ONLY. |
| Tuesday | April 4 | 5:00 PM | Last day for approved updates to PHR prior to freeze of data for BPM Working Budget. Appointments that expire on or before 6/30/23 will not be included in BPM WB. Future-dated appointment changes--effective on or before June 30 for 12-month employees, and effective on or before Pay Period 04 (beginning August 7) for academic year faculty--will be included in the FY24 Working Budget System. |
| Monday | April 10 | 8:00 AM | Close BPM Phase I. Remove access for Divisions and Colleges. |
| Monday | April 10 | System Development moves current salaries from PHR extract to BPM. | |
| Tuesday | April 11 | 3:00 - 4:00 PM | Budget Office staff to train campus users on navigation and functionality of the Budget System. |
| Wednesday | April 12 | 3:00 - 4:00 PM | Budget Office staff to train campus users on navigation and functionality of the Budget System. |
| Friday | April 14 | 5:00 PM | Request for in-band adjustments must be submitted to UHR. |
| Tuesday | April 18 | 12:00 Noon | BPM Phase II Open. Budget System open to Divisions and Colleges for budgeting and salary setting. The Budget Office sends out tracking control sheets to Colleges. |
| Wednesday | April 26 | 12:00 Noon | Budget System open to Departmental users for budgeting and salary setting. |
| Wednesday | May 10 | 12:00 PM | Budget System closed to Departmental users for salary setting (Departmental users still permitted to budget). |
| Tuesday | May 23 | 5:00 PM | BPM Phase II Close. Budget System closed to Divisions and Colleges for salary setting and budgeting. (Budget Office still permitted to make salary and budget edits) |
| Monday | June 26 | 11:00 PM | Last day for units to make payroll corrections in PHR for July 1 salaries and funding/account. |
| July/August | FY24 BPM Working Budget loaded into KFS for July or August month end. |