Calendar for FY 25 working budget schedule - updated April 23, 2024.
To download a copy of the calendar, click here.
| DAY | DATE | TIME | WORKING BUDGET PHASE |
|---|---|---|---|
| Thursday | February 29 | Budget Office to send communication to CBOs and DBOs on important Working Budget dates. | |
| Friday | March 8 | 12:00 Noon | Last day to request new accounts or account modifications in order to be processed for the freeze data for Working Budget. |
| Friday | March 8 | 12:00 Noon | Last day to process KFS Future Year Only Budget Amendments prior to freeze of Live Budget data for BPM Working Budget (due by Noon). After this date, future year budget amendments should be made in BPM. |
| Monday-Tuesday | March 18-19 | Spring Break | |
| Friday | March 29 | Last day to process KFS Dept/SubDept hierarchy changes in order to be reflected in FY25 BPM. | |
| Tuesday | April 2 | 5:00 PM | Last day for approved updates to PHR prior to freeze of data for BPM Working Budget. Appointments that expire on or before 6/30/24 will not be included in BPM WB. Future-dated appointment changes--effective on or before June 30 for 12-month employees, and effective on or before Pay Period 04 (beginning August 10) for academic year faculty--will be included in the FY25 Working Budget System. |
| Monday | April 8 | System Development moves current salaries from PHR extract to KFS, then extract budget and salaries from KFS to BPM. | |
| Friday | April 12 | 5:00 PM | Request for in-band adjustments must be submitted to UHR. |
| Thursday | April 25 | 12:00 Noon | BPM Opens. Budget System open to Divisions and Departments for budgeting and salary setting. The Budget Office sends out tracking control sheets to Divisions. |
| Tuesday | May 21 | 12:00 Noon | BPM System closed to Departmental users for salary setting (Departmental users still permitted to make proposed budget edits). |
| Tuesday | May 28 | 5:00 PM | BPM closed to Divisions and Colleges for salary setting and budgeting (University Budget Office still permitted to make salary and budget edits). |
| mid - June | Payroll conversion reports available to units in Admin Reports | ||
| June 10 - 28 | BAC/VP Budget Meetings | ||
| Tuesday | July 9 | 11:00 PM | Last day for units to make payroll corrections in PHR for July 1 salaries and funding/account. |
| July/August | FY25 BPM Working Budget loaded into KFS, Workday & Adaptive Planning. |