College Park uses the Glacier System for Non Resident Alien (NRA) Tax Compliance for most visa types.
Eligibility for Glacier
- Some protected statuses do not go through Glacier. These are: Deferred Action (DA), Asylee (AS), Refugee (RF), Temporarily Protected (TP), and Permanent Resident (PR).
- There are two different citizenship status forms (CSFs) for employees under a protected status. One is for Permanent Residents, and the other is for all other protected statuses (titled, “Glacier Exempted Visa Classifications”).
- Tip sheets are attached to these CSFs indicating what else are required from these individuals.
Glacier System Instructions for unit payroll representatives
To get the foreign national into the Glacier System, email Cara Diggs with the following information:
- Employee’s name
- Email address
- UID (not needed for honoraria payments)
Within 24-48 hours, a new hire record will be created in the Glacier system, and the new hire will receive an email with instructions for logging into the system, creating their profile, and completing payroll tax forms.
Once the new hire completes the system profile, he/she should print the forms and forward them to the unit payroll representative.
The payroll representative should review the packet and make sure:
- All forms are signed.
- The employee has properly completed the W4 form.
- All forms indicated on the tax summary report are present including copies of all necessary immigration forms.
Once verified, send the complete packet via mail to Payroll Services, Attn: Cara Bradley. Do not send W4s or any other forms separate from the Glacier packet unless previously discussed with Cara.