An Employee needs to make a check repayment when both the following conditions apply:
- The employee has been overpaid and it is beyond Days 11 & 12 of the current pay period
- The employee has been terminated, is on leave without pay, or is in any other status that will not pay in the immediate future
For current year, the repayment figure will be a net amount allowing the employee credit for taxes (federal/state/FICA) already withheld.
For prior year(s) only FICA credit can be given. The employee needs to include the federal/state taxes in the repayment amount. Once the employee makes the payment, a corrected W2 will be generated. The employee will receive credit for those federal/state taxes at the time of filing/refiling using the corrected W2. IRS accepts W2 corrections for only three past calendar years. For older years there will be no tax form adjustments.
Complete the Payback Amount Request Form found on University Human Resources | » PHR Forms (umd.edu).
Email the completed form to Charmae Jackson.
Charmae Jackson will respond with the amount to pay back, a check submission form, and a FICA form if applicable.