Pay adjustments are created when the PHR appointment or the employee’s time record cannot accomplish the action that ensures the employee is paid correctly for the pay period. These transactions should be created and approved by midnight of the second Tuesday (Day 10) of the pay period. Adjustments approved after this day, or after the transaction deadline for that pay period, will be applied to the next pay period’s processing.
Bonus/Award
- All awards must be approved by UHR before they are paid. Email information related to the award to Karen McDonald.
- Forward approval from UHR to payrollservices@umd.edu.
Appointment Entered Late
- ONLY used if a brand new internal ID is created after the start date. Do not use for change in salary.
Retro Reclass
- Used for any reclassifications and/or salary adjustments including Within Band Adjustments.
- Equity and Retention adjustments to salary should be done on a miscellaneous (MISC) adjustment.
Before creating an adjustment, the appropriate change(s) to the appointment must be approved. Each pay adjustment note should include:
- A clear reason for the adjustment
- Dates that are affected by the adjustment
- All manual calculations used for the pay adjustment amount
Make sure the correct bi-weekly pay factor is being used in the calculations.
14 DAY BI-WEEKLY PAY FACTOR
- Current/active appointments (existing internal ID)
- Full-time equivalency (FTE) changes
- Salary changes
10 DAY BI-WEEKLY PAY FACTOR
- New/initial appointments
- Terminating appointments
- Salary additions
- Admin increments
- Retirement stipends
- Acting increments
- Overloads